THE PHILADELPHIA NATIONAL CANDY, GIFT & GOURMET SHOW
EXHIBITOR RULES, TERMS, REGULATIONS AND CONDITIONS – Sept 2025
BOOTH PACKAGE information:
All Booths are 10’ x 10’ unless otherwise specified on invoice. Two packages are available:
Basic Booth Package includes:
Booth Sign, Show Directory listing, 8’ high background drape, 2-3’ high side divider rails, 1 wastebasket
Full Booth Package Includes:
Booth sign, Show Directory listing, 8’ high background drape, 2-3’ high side divider rails, Choice of tables: 8’draped table, 6’ draped table, or 4’draped table, Choice of risers: 6’riser-draped in white, 4’riser- draped in white, 2 chairs and 1 Wastebasket
Assignment of Exhibit Space
Management will make assignment of space guided by established seniority and by individual first come first served basis, maintaining a proper classification of exhibits and a uniform appearance of displays. Management reserves the right to rearrange floor plan and/or relocate any exhibit as deemed necessary.
Booth Payment
Booth PAYMENT MUST BE PAID BY THE DATE INDICATED ON
THE INVOICE. Booths not paid for by the due date will be assigned to exhibitors desiring them. All exhibitors renting space one month prior to show opening will be required to pay in full.
Show Directory and Website Listing
Exhibitors may only be listed in the Show Directory when payment in full is received. Each exhibiting company will receive one listing.
Exhibitors renting space later than two months prior to show opening will not be guaranteed a listing in the show directory.
Operation of Exhibits
All exhibits must be set up by the opening of the show on Sunday.
All crates and cartons must be placed in aisles with empty stickers attached two hours prior to show opening on Sunday. Exhibit space not occupied two hours before Sunday’s opening deadline will revert to The Philadelphia National Candy, Gift & Gourmet Show, for use as they see fit. Exhibits must remain fully intact until the official show closing time. Breaking down booths prior to closing may result forfeiture of future opportunity to exhibit in future Shows.
Attendee Show Hours
Sunday: 10 a.m. – 5 p.m.
Monday: 10 a.m. – 5 p.m.
Tuesday: 10 a.m. – 3 p.m.
Move-In and Move-Out Times of Exhibits
Check Exhibitor Service Kit for Move-In and Move-Out times
Removal of Exhibits
All exhibits must remain intact until final closing, at which time dismantling and packing is to begin and to continue until finished. Check Exhibitor Service Kit & Show Bulletins for Move-Out times. Exhibitors will complete all arrangements for the prompt pickup of all outbound shipments. To assist exhibitors in this respect a representative will attend the Service Desk. Dismantling of Displays prior to Official Closing time is cause for expulsion from future shows.
Subletting/Sharing Exhibit Space
Exhibitor shall not assign or sublet any space allotted to him and not advertise goods other than those manufactured or distributed by him without the prior written consent of The Philadelphia National Candy, Gift, and Gourmet Show.
Exhibitor Badges
For the proper identification of exhibitor personnel manning exhibit, a
badge will be issued for each attendant staffing the booth. The maximum number of Exhibitor Badges is 4 per 10’ x 10’ booth space. Exhibitors are responsible for registering all booth personnel before show opens. GUEST BADGES will be considered per exhibitor request.
Responsibility for Exhibitor Property
The Philadelphia National Candy, Gift, & Gourmet Show will not be responsible for loss, theft or damage to an exhibitor’s booth or merchandise. Exhibitors understand that they are responsible for securing their property and are advised to insure their property at their expense.
Exhibit Space Content Requirements
Products exhibited must be manufactured by or exclusively for distribution by the exhibitor. All such product must bear the exhibitors’ brand or trademark. No products or services that are deemed inappropriate for family viewing may be included in exhibitor displays. The Philadelphia National Candy, Gift & Gourmet Show reserves the right to require removal of objectionable materials or close exhibit space not in compliance with exhibit regulations. Please be conscious of your sound levels. Keep in mind how closely you and your neighbors are working and extend the same courtesy you would expect regarding sound levels. The Philadelphia National Candy, Gift & Gourmet Show reserves the right to determine how much sound is appropriate and to require the reduction or elimination of offending sound. No part of any display including signs, shall be more than eight feet in height. All exposed (unfinished) back and sides of exhibits (outer surfaces) must be smooth, flush-finished and painted white or draped. All flammable materials must be flame proofed before being taken into the building, to the end that such materials withstand the test of all inspection authorities. Exhibitors must confine their activities to their booth area. NO PART OF EXHIBIT MAY BE IN AISLE.
CANCELLATION
All cancellations must be made in writing and will become effective when received by The Philadelphia National Candy, Gift & Gourmet Show.
An exhibitor who cancels his booth space reservation must pay a cancellation fee, as seen below, which allows the Organizers to recover any administrative expenses incurred in preparing for the participation of the canceling exhibitor and which they will incur in attempting to resell to the booth. Cancellations or downsizes of exhibit space must be made in writing only and are subject to the following provisions:
(Initial) If for any reason you need to cancel your booth registration you may do so up until Friday, May 2nd, 2025. Cancellations received after Saturday May 3rd , 2025 are subject to a cancellation fee equal to 50% of the total canceled exhibit space price. Cancellations received after Friday; August 1st, 2025, are subject to a cancellation fee equal to 100% of the total exhibit space price. There are no refunds granted, and you cannot convert your fee to the following year. If an exhibitor has not set up his booth by 5 pm on September 13th, 2025 (evening before opening day of show) and has not notified Event Management of cancellation in their office at Harrah’s Resort with written notice, the right to reassign booth space is reserved.
SPECIAL REGULATIONS
(Initial) Exhibitors may not sell merchandise “over the counter” at any booth or deliver same into the hands of any buyer during the show. Any solicitation/activity outside of the Exhibit Hall before the daily Show closing hour is unacceptable since this is obviously unfair to all exhibitors. Exhibitors will not distribute bags, boxes or other containers; Exhibitors will not use sound amplifying equipment; Exhibitors will not erect signs or displays which obstruct view of adjacent booths; Exhibitors will not operate machines with noise or odors that would be offensive to other exhibitors or attendees. The Exhibition Hall is closed to EVERYONE fifteen minutes each day after the closing time of the show.
Well behaved children are allowed on the show flow IF accompanied by their parent or guardian. Strollers are discouraged on the show floor.
There will be no box storage unless shipment is sent to the Service Contractor for delivery. All electrical needs with your booth must be paid for by the individual exhibitor (in advance if the special rate is to be guaranteed).
DUE TO BUILDING AND FIRE MARSHAL REGULATION, THERE WILL NOT BE ANY SMOKING AND/OR VAPING PERMITTED ON THE SHOW FLOOR.
By submitting this application, I understand that The Philadelphia National Candy, Gift & Gourmet Show & RCAP may take photographs, videos or recordings of The Philadelphia National Candy, Gift & Gourmet Show events, which may include my likeness or participation and may reproduce them in The Philadelphia National Candy, Gift & Gourmet Show educational, news or promotional material, whether in print, electronic or other media. By participating in The Philadelphia National Candy Gift & Gourmet Show I hereby grant The Philadelphia National Candy Gift & Gourmet Show & RCAP permission to make, use and distribute such items and I waive any rights to seek payment or compensation.
